Administrative Assistant



Administration, Education
Mt Vernon, VA, USA · Alexandria, VA, USA · United States
Posted on Sunday, June 23, 2024

As the largest and leading value-based kidney care company, Somatus is empowering patients across the country living with chronic kidney disease to experience more days out of the hospital and healthier at home.

It takes a village of passionate and tenacious innovators to revolutionize an industry and support individuals living with a chronic disease to fulfill our purpose of creating More Lives, Better Lived. Does this sound like you?

Showing Up Somatus Strong

We foster an inclusive work environment that promotes collaboration and innovation at every level. Our values bring our mission to life and serve as the DNA for every decision we make:

  • Authenticity: We believe in real dialogue. In any interaction, with patients, partners, vendors, or our teammates, we are true to who we are, say what we mean, and mean what we say.
  • Collaboration: We appreciate what every person at Somatus brings to the table and believe that together we can do and achieve more.
  • Empowerment: We make sure every voice gets heard and all ideas are considered, especially when it comes to our patients’ lives or our partners’ best interests.
  • Innovation: We relentlessly look for ways to improve upon the status quo to continuously deliver new solutions.
  • Tenacity: We see challenges as opportunities for growth and improvement — especially when new solutions will make a difference for our patients and partners.

Showing Up for You

We offer more than 25 Health, Growth, and Wealth Work Perks to help teammates learn, grow, and be the best version of themselves, including:

  • Subsidized, personal healthcare coverage (medical, dental vision)
  • Accrual of 3 weeks’ Vacation (PTO)
  • Professional Development, CEU, and Tuition Reimbursement
  • Curated Wellness Benefits supporting teammates physical and mental well-being
  • Community engagement opportunities
  • And more!

The Administrative Assistant (AA) is responsible for providing support at the unit level by maintaining organized records, coordinating information with nursing, dietitians, social workers, and billing services as well as facility administration, laboratories, and regulatory agencies. The Administrative Assistant will assist and support the unit management team in achieving high standards for patient satisfaction, staff development, business management, teamwork, culture, and employee satisfaction.

He/she is responsible for understanding, supporting, and implementing the mission, values, and policies of the company. He/she will also assist in the maintenance of a safe and clean working environment.


1. Maintains and updates any necessary records and reports needed for daily unit functioning.
2. Leads new patient admission process, including verifying and requesting all necessary
information is obtained and entered into electronic medical records.
3. Send necessary emails to verify patients’ insurance and assists with necessary plan authorization
4. Accurately reports data and follows established timeframes for EQRS (Formerly CROWNWeb)
5. Maintains confidentiality and completes documentation as required
6. Answers telephones appropriately, accurately takes messages, and promptly communicates
messages to the appropriate people
7. Assists management team by typing, editing, and distributing memos and reports as directed
8. Takes meeting minutes, notes for QAPI and other meetings
9. Performs inventory and assists with ordering and stocking of supplies
10. Opens, sorts, and delivers mail appropriately
11. Makes photocopies appropriately
12. Assists in arranging transportation, appointments, and referrals for patients as necessary
13. Communicates appropriately with unit personnel, patients, and family
14. Completes monthly reports accurately and in timely Actively participates in unit staff
meetings/in-services, as appropriate.
15. Reports all new or unusual incidents, information, complaints, or problems to hospital
administration, using proper channels of communication
16. Follows safety guidelines for self, patients, visitors, and employees, and follows universal
infection control precautions and procedures.
17. Assists in maintaining a neat, orderly, and well-stocked stockroom
18. Demonstrates ability to work with others and does not discriminate on any basis, including, but
not limited to, race, gender, disease process, lifestyle and religious or cultural beliefs
19. Cooperates with Clinical Coordinator in staff scheduling, to ensure adequate planning
20. Performs other duties as assigned to keep the unit functioning efficiently

1. Ability to communicate clearly and concisely both orally and
2. Ability to manage multiple priorities
3. Computer efficient in the basics of PC use and data entry.
4. Ability to accurately perform general clerical functions
5. Ability to express ideas effectively to coworkers, supervisors, and patients
6. Ability to listen and respond in an understanding manner with staff
7. Ability to maintain confidentiality.
8. Ability to interact with patients, employees, physicians, and others in a manner which instills
9. Ability to be flexible to adapt/learn new procedures and computer functions
10. Ability to make sound decisions in a timely manner
11. Ability to remain calm, interpret data and conditions as presented, and to provide solutions under

1. Long periods of sitting at a desk performing light physical work, including working at a
2. Light physical work involving lifting and carrying up to 50 lbs.
3. Visual acuity to prepare and read written material
4. Audio acuity to listen attentively and accurately
5. Ability to work overtime as needed to complete general responsibilities to meet the needs of the
6. Ability to travel when necessary to meet the needs of the unit

NOTE: For individuals that meet the standards for the American Disability Act, reasonable accommodation will be made to ensure equal opportunity to fulfill physical demands and improve working conditions.



1. High School Diploma
2. Secretarial experience, preferably in a medical
3. Knowledge of computer spreadsheets, word processing, and Microsoft Office
4. Organizational skills
5. Excellent verbal and written communication
6. Valid driver's license

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Our priority is the health and safety of our members, colleagues, partners, and community. Proof of COVID-19 Vaccination is required for employment. If you are unable to be vaccinated for medical reasons or sincerely-held religious beliefs, we will consider requests for reasonable accommodations consistent with our policy, and where we are able to provide such accommodations without undue hardship to the company pursuant to applicable law. All requests for proof of vaccination or for exemptions from the vaccination requirement will be subject to any limitations stipulated by current state and/or federal laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Somatus, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated. IND1